NXT Form reduces the time you spend processing tenant applications by streamlining your workflow and automating repetitive tasks.

With NXT Form, you can review and sort dozens of applications in minutes then relax as we automate all the necessary reference checks, income assessments, status updates, ID and rental history verifications, owner approvals and more.

Key features

NXT Form user interface - tenant application

Custom-branded, COVID-safe tenant applications

QR codes link to a quick, mobile-friendly application form with your own logo, brand imagery and colour palette.

Fully integrated, end-to-end paperless solution

Everything is in the one place, not scattered across multiple emails, attachments, spreadsheets and hardcopies.

Automated income assessment

Our simple visual rating of each solo or group application's ability to service the rent means you don't have to do all the calculations in your head.

Automated reference processing

Referees are contacted immediately and followed up if necessary to avoid delays - no more wasted time on emails, phone calls and voicemails.

Automated landlord approval

A report of key application details is generated for Landlord review and approval.

Coming soon

Instant verification of identity & rental history

For compliance and risk management, you can verify applicant identification documents and run a TICA check in a few clicks .

Automated status management

Everyone is automatically notified of their application outcome so you don't have to handle all the emails manually.

Full communications activity log

1-click access to a list of every email sent to every applicant so your team all know exactly what's going on.

How does it work?

Tenant application processing is the only thing we do, so our workflow is just 4 easy steps.

1: Tenants apply

Your custom-branded application form is linked from your REA listing, your website, or QR code (e.g. shown at an inspection). We automatically invite any group co-applicants plus request employment and tenancy references then follow-up if required.

2: QuickSort and Review

View key application details at a glance and set as a favourite, or tuck away out of sight if you prefer - this keeps your dashboard clean and helps you focus. Then as references arrive, review and mark them as "Pass" or "Fail" with a single click.

3: Verification & approval

Check identity documents and TICA rental histories in a few clicks, then send an automatic summary to the landlord for approval.

4: Wrap-up

Once marked as approved and paid, NXT Form automatically notifies all unsuccessful applicants and takes the property "off market" to prevent any further applications. Upload the PDF to your CRM and you're done!

Agency benefits

Property Management agencies are facing massive workloads due to COVID and increased expectations from both landlords and tenants.

These demands on already stretched staff impacts morale, drives higher turnover costs and reduces efficiency.

NXT Form is an integrated digital solution for these 3 key challenges:

Increase productivity

1. Increase productivity

Agencies using NXT Form reduce time spent managing tenant applications by around 30% - or $22,000 per year, per Property Manager.

Create sustainable processes

2. Create sustainable processes

Our simple 4-step workflow is easy to learn and implement, minimising training costs for both existing staff and new hires.

Upskill & retain staff

3. Upskill & retain staff

Research shows that your team is more likely to stay if they are empowered with user-friendly technologies and acquiring new skills.

Meet our team

We're a small but highly experienced team based in Brisbane.

With a Property Manager as co-founder, we understand your challenges and are 100% focused on making your job easier. As a small startup, we want to listen, learn, and work closely with you to solve your problems.

Ian Parke


Sam Smith


Thomas James


Anna Humeniuk

Property Manager and Head of Customer Engagement

Ben Rich

Head of Strategy and Revenue

Warren Prasek

Head of Product Design

Integrations and partnerships

In addition to our existing relationships, we're working closely with several key players we can't reveal just yet... stay tuned for some big news in this space.

Australian Proptech Association logo
PropertyMe logo
GBG Green ID logo
TICA logo

Can you show me how everything works?

Absolutely! Simply book a demo and we'll run you through the whole app in less than 15 minutes.

What happens when my free trial ends?

We’ll issue your first invoice once your free trial period finishes. The cost per month varies depending on the package you’ve selected - please get in touch for more details.

Do you offer custom re-branding?

Yes, our “whitelabel” upgrade option means you can use your own logo, background image, and colours across the tenant application plus applicant notification emails and more.

How do your identity and rental history checks work?

NXT Form integrates with GBG GreenID to verify identity documents in terms of exact name, address & Date of Birth against government-issued document library and data sources. We also link to your own TICA account for checking National Tenancy Database records.

Do you have lock-in contracts?

No. You aren't required to continue your subscription past the current month and you can leave anytime you like without penalty. Our only request is that you let us know what we need to fix beforehand... because we're constantly releasing improvements so we may already be working on it!

Who can access references and notes?

All employment and rental references, plus any notes you add inside NXT Form are kept strictly confidential and only visible to Property Managers on your team.

Do you have a mobile app?

The Property Manager dashboard is currently optimised for iPad / laptop / desktop devices due to the amount of information onscreen at once. The tenant application form is 100% mobile friendly, so there is no need for tenants to download a separate app.

Who owns the data?

Applicants own the data they supply, while your Property Management agency owns the property data. To ensure integrity of our database records, NXT Form retains website user profiles, property and activity records, even if you cancel. Please refer to our Privacy Policy and Terms and Conditions.

Do you offer training and support packages?

Our free online help centre contains a wide range of suport material including a digital version of the Quick Start Guide provided to all new customers, plus an overview of the basics, release notes and more. We provide free email support plus our Customer Success team will help setup your agency with a free training session when you signup. If you require further support, we can arrange a custom training solution to suit your specific needs.

How much does NXT Form cost?

We have several options available - please get in touch so we can discuss your exact needs. We currently have a very generous Early Adopter discount available, but you’ll need to signup very soon as this offer is strictly limited.

How do I import / export my data?

NXT Form currently supports linking with PropertyMe so your list of properties is automatically imported then kept updated with regular automated data syncing. If you ever need to export data, please get in touch as the answer varies depending on what you need and the external platforms you use.